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PA to Deputy Dean

Job no: 581959
Work type: Full time - Continuing/Permanent
Categories: Administration and Executive Support

  • Full-time permanent position, Melbourne CBD
  • Develop your admin and PA experience
  • Build your profile with this long-term opportunity

About us
RMIT is a multi-sector university of technology, design and enterprise with more than 91,000 students and 11,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways.

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT’s leadership in education, applied and innovative research, and to the development of highly skilled, globally-focused graduates.

The School of Vocational Engineering, Health and Sciences offers a diverse range of certificate, diploma and sub-bachelor programs, and provides opportunities for students to extend their learning across the entire spectrum of vocational and higher education both within the College and beyond. With strong education links to industry, the school conducts a number of large-scale training contracts. The School is predominantly city-based and has 240 staff, 3,282 students and an annual budget of $75 million.


Culture
Our Values inspire us, wherever we are in the world, and guide how we live and work together.

Imagination. Agility. Courage. Passion. Impact. Inclusion.

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices.

When you join our team, you'll be able to access a range of benefits. From travel to fitness, there's something for everyone.


About the role
The Personal Assistant provides strong administrative support to the Deputy Dean Learning and Teaching (Engineering & Technology) by establishing and implementing administrative systems to ensure the efficient operations of the office.  In addition, you will also provide high level assistance including diary management, answering phone and email enquiries, organising events/meetings, travel arrangements, document preparation, meeting minutes and financial reconciliations. This is a great opportunity for someone looking to develop their administration skills in a supportive environment.

About you
To be successful in this role, you will have previous experience in an administration and/or PA position within a large and complex environment. You will have the ability to liaise and build relationships with multiple different stakeholders as a positive and welcoming representation of the Deputy Dean, whilst being able to exercise discretion and confidentiality.

You will have exceptional communication skills and thrive working in a team environment which values inclusivity and flexibility. You will have excellent organisational and prioritisation skills, with a high level proficiency in MS Office programs and various IT systems and applications.


Bring your whole self to work
We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond. We’re proud to share with you some of our wins:

  • RMIT University is an Athena SWAN member and the College of Science, Engineering and Health is central to driving improvements in gender equality, diversity and inclusion, particularly in the Science, Technology, Engineering, Mathematics and Medicine (STEMM) disciplines.
  • RMIT was placed 10th in the 2019 Randstad Employer Brand Research Awards, up five spots from 2018.
  • We were named as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency in 2019.
  • We achieved Gold Employer status for LGBTIQ inclusion in the Australian Workplace Equality Index (AWEI) in 2018 and now in 2019.
  • We were recognised as a top five employer in 2018 for workplace accessibility with the Australian Network on Disability.
  • Exceeding our targets in our Reconciliation Action Plan for Bundyi Girri – an important step in our reconciliation journey.


To Apply
Please submit your CV and cover letter outlining your experience by clicking on the ‘Apply now’ link. Please note that a separate response to KSC is not required. For further information about this position, please see Position Description below.

Download File PD - Personal Assistant to Deputy Dean.docx

Applications close on Wednesday 28 August 2019 at 11:55pm. This role will require satisfactory confirmation of a Working with Children Check.

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Application close: AUS Eastern Standard Time

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